4 Best Ways to Split PST File without Outlook


We all faced some problems while using large PST files. A PST file becomes oversize when we overload it with a lot of information and data. A large size PST file is always vulnerable to file corruption that ultimately leads to data loss. 

However, it is recommended to split an oversize PST file into smaller parts to avoid file damage and data corruption. Smaller PST files are also better in file handling and management.

In this technical article, we are going to know the “Best Ways to Split PST File without Outlook” into smaller parts. Here, we discuss manual as well as automatic approach to split PST files. But before moving forward let’s discuss some key reasons responsible for PST split.


Reasons to Split Outlook PST File


These are some common reasons which are responsible for splitting Outlook PST files into smaller PST files.


  • Large PST files lead to data corruption therefore we need to split large PST files into smaller one.

  • Large PST files decrease Outlook performance.

  • After a certain size limit we can not access data from PST files.

  • We can’t store any data in a PST file after its permissible limit or less storage capacity.



Best Ways to Split PST File without Outlook Manually


There are different manual methods by which we can split PST files into small PST files. These methods are based on some Outlook inbuilt features.


  1. Using Move to Folder features to split PST

  2. Opting Archive tool to break PST files

  3. Import/Export feature to reduce PST size


Method-1: Using Move to Folder Feature to Split PST


In this manual method we use the move to folder feature to split PST files. We need to follow these steps to split large PST files:


  1. First of all start Outlook application

  2. Now, Click on the File tab

  3. Go to Account Settings

  4. Now, click the Data files option and Hit Add button to create new PST file

  5. Next, move to Home screen and open your PST file

  6. Then choose items which you want to move in new PST file

  7. Now, hit Move button and choose Copy to Folder option

  8. Select PST file from copy to selected items to the folder option

  9. Finally hit OK


Method-2: Opting Archive Tool to Break PST Files


We can also opt for the Archive tool feature to break PST files into smaller PST files. These sets of procedures are used in this method:


  1. Firstly, Go to File Tab

  2. Hit on Info option then click on Tools

  3. Here, click on the Cleanup Old Items option

  4. Now, choose a Folder to Archive

  5. Next, select a date in Archive items older than box

  6. Hit Browse button to save file at defined folder

  7. At last, hit OK


Method-3: Import/Export Feature to Reduce PST Size


The Import/Export feature also reduces your PST file size. You need to follow these steps to split your PST files in smaller parts:


  1. Initially, click on the File option.

  2. Select Account Settings

  3. Hit Add icon under data file option

  4. Type file name with .pst file extension

  5. Hit OK to continue

  6. A new PST file is formed

  7. Click again on File then click on Open and Export

  8. After that hit Import/Export button

  9. Now a new Import/Export tab will open

  10. Here,Select Export to a File option and hit on Next button

  11. Now, choose your New PST file in Export to a file window

  12. Select necessary folder to export

  13. Hit on Browse option and choose desired location

  14. Click on the Finish icon 


These three are manual methods to split large PST files into smaller one. However, these methods are tedious and time consuming. That’s why here I explain the fourth method i.e. Professional tool method.


Using Professional Tool to Split PST Files into Smaller Parts


You can also use any third party tool available in the market to split PST files into smaller parts. These third party tools can split your PST files without Outlook. Cigati Outlook PST Splitter is one such professional tool which can split your oversize PST file very easily. This professional software has some awesome features which will ease your splitting process without any difficulties. This tool has a simple and user-friendly GUI that eases the splitting process.


Conclusion


In this technical blog, we discussed “Best Ways to Split PST File without Outlook” with manual as well as professional tool methods. We found that the manual method is free but hard to understand by a novice user. On the other hand the third party tool method is easy to execute by any user. Thanks for reading this blog, I hope you enjoyed the article.

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